The documents disappear into an inbox.
Documents arrive without a registration status.
Operations and supply
A supplier portal that keeps your vendors in the loop
Your suppliers register, quote, deliver and invoice inside Beezr, in Arabic or English. They see where every bid and invoice stands, so nobody has to email procurement to ask.
We can show the built portal on your discovery call, including Arabic registration and delivery-gated invoicing.
The supplier portal closes the inbox gap
We look from the vendor's chair. They deliver, then ask what happened next.
A clarification sits in WhatsApp.
The answer becomes detached from the bid.
The supplier calls about payment.
The invoice is submitted; its progress is hidden.
Give the supplier a record to follow.
Follow one supplier, from invitation to paid invoice
Both sides share records, each with their own screens.
The invitation opens the relationship.
The supplier receives an invitation. One login covers the relationship.
External portal permissions control access to supplier records.
Vendor HUB: registration and transactions. The vendor registers in Arabic.
They complete guided registration in Arabic. Documents join their compliance profile.
Bilingual forms collect documents into the supplier record.
The vendor record in Arabic, right to left. Approval opens the supplier pool.
Your team reviews documents. Approval admits the vendor to the pool.
The onboarding workflow routes the review.
Vendor HUB tasks and due dates. Quotes join the RFQ.
The vendor answers in the bid workspace. Clarifications stay on the RFQ.
RFQ records link bids and suppliers.
Vendor HUB RFx events, with deadlines and status. The supplier wins and delivers.
The award becomes a contract and order. Your internal customer accepts delivery.
The workflow links acceptance to the purchase order.
Purchase order acceptance and invoices. The invoice has a path to paid.
The supplier invoices after acceptance. They watch it move through approval to paid.
The invoice workflow checks acceptance before submission.
Invoice financial and payment details.
The vendor follows the work.
What changes when suppliers see the record
| Before | With Beezr |
|---|---|
| Documents in email threads | Documents on the profile |
| Clarifications detached from bids | Questions on the RFQ |
| Invoices before delivery | Accepted delivery gates invoicing |
| Suppliers call for updates | Status visible in the portal |
Why not email and WhatsApp or a generic supplier portal?
Email and WhatsApp are familiar. A generic portal centralises submissions. Compare the next step.
| Question | Email and WhatsApp | Generic supplier portal | Beezr |
|---|---|---|---|
| Vendor entry | Send documents and messages | Supplier registration | Guided bilingual registration |
| Bid questions | Threads and chats | Portal bid workspace | Clarifications on the RFQ |
| Delivery acceptance | Confirm by message | Depends on portal workflow | Acceptance linked to the order |
| Invoice submission | Send the invoice | Portal invoice upload | Accepted delivery gates submission |
| Your approval rules | People coordinate reviews | Portal configuration | Your configured approval chain |
Suppliers still on email and WhatsApp? See how Beezr closes the gap →
Supplier portal on Beezr at a glance
- Records
- Suppliers and documents · RFQs and bids · Contracts · Purchase orders · Delivery notes · Invoices · Payments
- Workflows
- Onboarding review · Bid evaluation and award · Delivery acceptance · Three-way matching
- Screens
- Arabic and English supplier portal · Procurement workspace · Bid workspace · Finance review
- Reports
- Invoice matching · Spend by vendor · Supplier status
- Connects to
- ERP and accounting APIs · Email and WhatsApp · Single sign-on
- Fits
- Teams with supplier compliance reviews · Structured sourcing · Arabic and English vendors
Built from parts, so the next process is faster
We reuse onboarding and approvals. The portal adds the supplier's view. Orders also serve production.
Invoices post through the Integration Hub or REST step. Use a Web Agent without APIs.
Onboarding and KYC
Also runs lending and HR
Contracts and documents
Also runs leasing and HR
Purchase orders
Also runs production
Three-way matching
Also runs procurement
External portals
Also runs collections agencies
Ledgers
Also runs lending and production
Already running at companies like yours
Questions buyers ask about the supplier portal on Beezr
Can suppliers use it without installing anything?
Yes. They log in and follow guided registration in their language.
Why choose it over a generic supplier portal?
Supplier actions join your procurement records. Your acceptance check controls invoice submission.
Can a supplier invoice before acceptance?
Invoicing requires an issued purchase order and accepted delivery note. The system checks both.
How long does it take to go live?
Your first process is running in weeks.
Can we start with one part?
Yes. Start with onboarding or RFQs, then attach the next process.
Can we import our Excel records?
Yes. Upload your Excel records through the import template.
Can departments or entities have different rules?
Yes. Rules and access differ by department or entity.
Does it work in Arabic?
Yes. Users choose Arabic or English, including right-to-left layouts.
Can it notify people on WhatsApp?
Yes. Through the Integration Hub, via an aggregator or your WhatsApp Business account.
Where does our data live?
In your Beezr workspace, with permissions and history. Beezr Shield encrypts fields.
Let's talk
Bring onboarding. We build around your document policy. RFQs and invoicing attach.