If you have products, Inventory management is a crucial part of your business.

Handling inventory operations can be challenging without the proper tools. In any part of the process, one simple mistake can lead to some heavy losses and sad customers.

Have you tried to find a solution that fits your needs without being too complex or inefficient?

For that reason, many SMBs tend to choose spreadsheets to manage their inventory. It does the job.

If you are one of them, this post is for you

How To Set Up An Inventory Management System?
via Giphy

We will show you how to use Beezr to build the inventory management app of your dreams.

This post will show you examples of some of the workflows that we created for one of our customers.

Step 1: Identify your Master Data

First, we identify the master screens we need to input the data throughout our process. For our inventory app example; these are the master views:

  • Warehouse: The details of the different warehouses you own.
  • Locations: A digital map for the available locations in every warehouse. You can define isles, shelves or any other storage type you have.
  • Products: The details and specifications of your items, materials and end products.
  • Suppliers: Your list of approved suppliers. You can also link which products you source from which supplier.
  • Purchase Requests: Your transaction database for all purchase orders to all suppliers.
  • Bills: Keep track of all your payables with your suppliers.
How To Set Up An Inventory Management System?

With that done, Our homepage looks something like that. Feel free to add your logo later 🙂

How To Set Up An Inventory Management System?

Step 2: Manage your Warehouse and Locations

The warehouse module is the digital description of your physical warehouse. Start creating your warehouses to manage them efficiently.

After that, you can define those locations to store your items in them.

How To Set Up An Inventory Management System?

Step 3: Create Products and Suppliers

Start adding your items to the database, or if you have them in excel, you can upload them right away.

You can assign your items to their locations and warehouse in a few clicks. The application will keep track of the current stock and notify you when you are low on an item to restock.

Create profiles for your suppliers and relate them with their products. When you create purchase orders, you will filter the products according to the supplier to make them more accessible.

Step 4: Manage and Restock your Inventory

To restock your inventory, you need to issue a purchase order to your suppliers.

To do that, the user will submit a purchase request with the required details and a list of items and quantities you need.

How To Set Up An Inventory Management System?

Once the request is submitted, Beezr creates a purchase order using our document generation engine. Then, store it as an attachment following the template for your business. You can share it with your supplier as an email later on.

Upon receiving the items against the order, your quality assurance executive will inspect the items. They could either accept the order and automatically restock the inventory or return them if it’s defective.

How To Set Up An Inventory Management System?

Step 5: Automatic Inventory deduction

With each sales transaction, Beezr deducts products from inventory. Automatically, Beezr updates the bill of material.

We set a workflow to monitor the stock level on each item. If it reaches the threshold level, Beezr will notify the purchasing team to start procuring the selected items. That way, you can keep track of stocks.

If your business has a return policy, the same workflow applies. We update the stock whenever a customer returns a product, and the team inspects quality.

Conclusion and Takeaway

With Beezr, we take your ideas and exact requirements and translate them into a working solution. Our journey is simple, fast, and requires no code. 

To recap, here’s what we did for inventory managers using no code:

  1. Create a digital map of the warehouse.
  2. Create a product catalog.
  3. Automate the purchasing cycle, starting with PO to restocking.
  4. Keep track of inventory by sending notifications on low stock using workflows.
  5. Keep track of inventory by sending notifications on low stock using workflows.

Beezr helps you automate your business process and build simple to complex enterprise-grade applications in hours and days instead of weeks and months.

You can always change and enhance your process and application as you move forward.

Drop us a message here to have a free personalized demo and explore the many features we offer and how they can help you.